Are you excited about hosting a tailgating party with your friends but worried about the expenses? Don’t fret, because this article is here to help you save on tailgating party invitations! Sending out invitations is an essential part of any gathering, but it doesn’t have to break the bank. In this article, we will explore some clever and budget-friendly ways to invite your guests without compromising on style and fun. So, let’s get started on planning the perfect tailgating party without overspending on invitations!
Use Digital Invitations
When it comes to saving on tailgating party invitations, going digital is a great option. There are several platforms available that allow you to create and send digital invitations easily. Here are some popular ones:
Evite
Evite is a well-known platform that offers a wide variety of customizable tailgate party invitation templates. You can choose from various designs, add your event details, and even track RSVPs. Evite makes it easy to send invitations to your guests via email or social media, saving you both time and money.
Paperless Post
Paperless Post is another popular option for digital invitations. They offer a range of stylish and modern tailgate party invitation designs that you can customize to suit your event. With Paperless Post, you can easily send invitations via email and track responses. Plus, their website is user-friendly and offers a seamless invitation creation process.
Canva
If you’re looking for even more customization options, Canva is a great choice. This versatile design tool allows you to create your own tailgate party invitations from scratch or choose from their collection of templates. Canva offers a user-friendly interface, making it easy for you to add your own text, images, and even team colors and logos. Once you’re done, you can download your invitation as a digital file and send it out to your guests.
Facebook Events
For those who prefer to leverage the power of social media, Facebook Events can be a practical solution. With its event creation feature, you can quickly set up a tailgate party event page and invite your friends, family, and fellow fans. Facebook Events also allows you to easily communicate event details to your guests and track RSVPs all in one place.
Email Invitations
If you prefer a more personal touch, why not send out tailgate party invitations via email? You can design your own invite using a program like Microsoft Word or Apple Pages and then attach it to an email. This allows you to fully customize your invitation and add any additional information or graphics you’d like. Email invitations are not only cost-effective but also efficient as they guarantee instant delivery to your guests.
Create Your Own Invitations
If you’re feeling creative and want a truly unique tailgate party invitation, why not create your own from scratch? Here are some tips to help you get started:
Utilize Design Tools
Design tools like Adobe Photoshop or Illustrator can help you unleash your creativity and design a tailgate party invitation that perfectly represents your team spirit. These design tools offer a range of features, allowing you to customize every aspect of your invitation, from the font and colors to the layout and graphics.
DIY Templates
If you’re not comfortable starting from a blank canvas, you can find plenty of DIY invitation templates online. Websites like Pinterest and Etsy offer a wide variety of tailgate party invitation templates that you can personalize to match your event theme. These templates provide a great starting point and can be easily customized using design software or even simple editing programs.
Incorporate Team Colors and Logos
To truly enhance the tailgate party atmosphere, consider incorporating your team’s colors and logos into your invitation. This not only adds a personal touch but also helps build excitement and anticipation among your guests. You can include your team’s colors in the font and background of the invitation or even add your team’s logo as a watermark or graphic element.
By creating your own tailgate party invitations, you have complete control over the design and can make them as unique and personalized as you want.
Take Advantage of Free Printables
If you’re looking for cost-effective options for physical invitations, free printables can be a great solution. These are readily available online and offer a wide variety of designs to choose from. Here are some ideas on where to find free printables:
Online Platforms
Websites like Pinterest and Etsy are excellent resources for finding free printables for tailgate party invitations. Simply search for “free tailgate party printables,” and you’ll find countless options available to download and print. These online platforms often have a range of designs to choose from, ensuring you’ll find one that matches your event theme or favorite team.
Pinterest is a treasure trove of creative ideas, including free printables for tailgate party invitations. Many bloggers and designers on Pinterest offer their printables for free, allowing you to save money while still having a beautifully designed invitation. Browse through different boards and pins to find the perfect printable that suits your style.
Creative Blogs
Many creative bloggers are passionate about sharing their designs and offer free printables on their websites. These blogs often have a niche focus on parties, events, or DIY crafts, making them a valuable resource for finding unique and customized tailgate party printables. These free printables can be easily downloaded and printed from the comfort of your own home, eliminating the need for expensive custom printing services.
By utilizing free printables, you can save money on invitations without sacrificing style or creativity.
Opt for Postcards or Flat Invitations
When it comes to physical tailgate party invitations, choosing postcards or flat invitations can help you save on costs. Here are some reasons why this option is worth considering:
Save on Envelopes
One of the biggest advantages of postcards or flat invitations is that they don’t require envelopes. By eliminating the need for envelopes, you can significantly reduce your overall invitation costs. Postcards can be printed directly onto cardstock, while flat invitations can be mailed as is, without the need for an additional envelope. This not only saves you money, but it also simplifies the mailing process.
Convenient Mailing
Postcards and flat invitations are also more convenient to mail. With regular invitations that require envelopes, you need to fold, stuff, seal, and address each envelope individually. This process can be time-consuming and tedious, especially when you have a large guest list. With postcards or flat invitations, you can simply add the necessary postage and drop them in the mailbox. It’s quick, easy, and hassle-free.
Affordable Printing
Printing postcards or flat invitations is generally more affordable compared to traditional folded or layered invitations. Since they have a simpler design and require less material, the printing costs are usually lower. Whether you choose to print them at home using your own printer or use a professional printing service, you can expect to save money.
Postcards and flat invitations offer a cost-effective and practical solution for your tailgate party invitations. They are not only budget-friendly but also easier to handle and mail.
Combine Invitations with Ticket Sales
If you’re hosting a tailgate party in conjunction with a game or other event, why not combine your invitations with ticket sales? This not only saves you money on invitations but also allows you to generate revenue for your event. Here are some ways to achieve this:
Joint Promotions
Partner with the event organizers or ticket sellers to create joint promotions. This could involve bundling tickets with a certain number of invitations or offering discounted tickets when guests purchase a certain number of invitations. By combining the two, you incentivize guests to attend the event and spread the word about your tailgate party.
Discounted Offers
Another option is to offer discounted tickets exclusively to those who receive your invitations. This creates a sense of exclusivity and helps boost attendance. Additionally, by selling tickets directly through your invitation platform or website, you avoid additional fees associated with third-party ticket sellers, which can save you money.
By combining invitations with ticket sales, you can not only save on invitation costs but potentially generate revenue for your tailgate party.
Design Potluck-Style Invitations
If you’re working with a tight budget, hosting a potluck-style tailgate party can be a fantastic option. In addition to saving on food expenses, you can also save on invitations by designing them in a potluck-style format. Here’s how:
Share Hosting Responsibilities
Instead of taking on all the hosting responsibilities yourself, invite your guests to contribute by hosting a specific part of the event. For example, one guest could bring the grill and grilling supplies, while another could be in charge of setting up the entertainment area. By sharing the hosting responsibilities, you can save both time and money.
When it comes to invitations, design them in a way that clearly communicates the potluck-style format. You can include a section where guests can indicate what they’ll be bringing to the party, whether it’s a dish, side, or drinks. This not only helps ensure a variety of food and beverages but also adds an interactive element to your invitations.
Collaborative Menu Planning
To further enhance the potluck-style aspect of your tailgate party, consider incorporating collaborative menu planning into your invitations. This can be done by including a section where guests can suggest and discuss menu ideas. Not only does this get everyone excited about the event, but it also helps ensure a well-rounded and diverse menu.
Design your invitations to feature a space for guests to write down their menu suggestions or preferences. This way, everyone feels involved in the planning process, and you can save on the cost of providing all the food and beverages yourself.
Cost-Saving Approach
The potluck-style approach to hosting a tailgate party is not only fun and interactive but also helps you save money. By involving your guests in the hosting responsibilities and menu planning, you can share the expenses, reducing the overall financial burden on you as the host.
Designing potluck-style invitations that reflect the interactive and collaborative nature of the event can further enhance the overall experience and anticipation.
Utilize Social Media Event Pages
In this digital age, social media platforms have become indispensable tools for event planning and communication. When it comes to inviting people to your tailgate party, creating a Facebook event can save both time and money. Here’s how to make the most of social media event pages:
Create a Facebook Event
Facebook Events is a simple and effective way to create and manage your tailgate party invitation. Setting up a Facebook event is easy: just provide the necessary details such as the date, time, location, and event description. You can even include a custom cover photo that represents the theme of your tailgate party.
Invite Friends and Followers
One of the key advantages of using Facebook Events is that you can easily invite all of your friends, followers, and connections to your event with just a few clicks. This eliminates the need for individual invitations and saves you both time and money. You can even encourage your guests to invite their friends, further increasing the reach of your invitation.
Encourage RSVPs
Encourage your invited guests to RSVP via the Facebook event page. This allows you to keep track of who’s coming and plan accordingly. The RSVP feature also makes it easy for your guests to communicate any dietary restrictions or specific requirements they might have, saving you time and effort in organizing the event.
Additionally, you can keep your guests updated on any last-minute changes or updates by posting directly to the event page. This eliminates the need for sending out additional emails or messages, streamlining communication and saving on invitation costs.
Facebook Events provide a cost-effective and efficient way to invite and communicate with your guests for your tailgate party.
Send Invitations Early
To ensure a successful and well-attended tailgate party, it’s important to send out your invitations well in advance. Here are some reasons why sending invitations early can save you money:
Take Advantage of Early Bird Deals
Many vendors, especially those offering food and beverage services, offer early bird deals or discounts for bookings made in advance. By sending out your invitations early, you give your guests ample time to RSVP and finalize their plans. This allows you to take advantage of any early bird offers and potentially save on catering costs or other services for your tailgate party.
Plan and Organize in Advance
Sending invitations early also gives you more time to plan and organize your event. With a longer lead time, you can carefully budget and allocate your resources, ensuring your tailgate party is a success without breaking the bank. You can compare prices, negotiate discounts, and secure the best deals when you have enough time to research and make informed decisions.
By sending out your invitations early, you not only increase the chances of higher attendance but also give yourself the opportunity to save money by securing early bird deals and making cost-effective decisions.
Explore Group Discounts
Another strategy to save on tailgate party invitations is to explore group discounts. By joining forces with other tailgating groups or fans, you can leverage your collective buying power and negotiate special rates or discounts on invitations. Here’s how:
Bulk Ordering
Contact invitation printing companies and inquire about bulk order discounts. Many printing companies offer reduced prices for larger quantities, making it more cost-effective to order invitations in bulk. By collaborating with other tailgating groups or fans, you can pool your orders together and take advantage of these discounts.
Collaborate with Other Tailgating Groups
Reach out to other tailgating groups or fans in your area and propose a joint invitation order. By combining your orders, you can potentially negotiate a better deal with printers or designers. This allows all parties involved to save on invitation costs while celebrating your shared love for the game.
Exploring group discounts is not only a great way to save money but also fosters a sense of community among tailgating enthusiasts.
Consider Digital Signage
If you want to go all out and make a big impression with your tailgate party invitations, consider utilizing digital signage. While it may require a slightly larger investment upfront, it can save you money in the long run by eliminating the need for physical invitations for future events. Here are some options to consider:
Internal Screens
If you have access to large internal screens within the stadium or venue where the event is taking place, consider using them to display your tailgate party invitation. Get in touch with the event organizers and inquire about the possibility of showcasing your invitation on the screens before or during the game. This allows you to reach a larger audience and generate excitement about your tailgate party.
LED Displays
Invest in portable LED displays that can be placed strategically near the entrance or gathering area of the stadium or event location. These displays can feature eye-catching animations, graphics, and messages to capture the attention of passersby and invite them to your tailgate party. LED displays provide a dynamic and engaging way to spread the word about your event without the need for physical invitations.
Mobile Apps
Consider creating a dedicated mobile app for your tailgate party. This app can serve as a one-stop-shop for all the information guests need, from event details and directions to menus and updates. By distributing the app to your intended audience, you bypass the need for physical or digital invitations entirely. This not only saves money on printing and design costs but also ensures that all the necessary information is available at your guests’ fingertips.
Digital signage offers a modern and memorable way to invite guests to your tailgate party while potentially saving money on future event invitations.
In conclusion, there are numerous ways to save on tailgating party invitations. Utilizing digital invitations, creating your own designs, and taking advantage of free printables are all cost-effective options. Opting for postcards or flat invitations, combining invitations with ticket sales, and designing potluck-style invitations are also great ways to save. Utilizing social media event pages, sending invitations early, exploring group discounts, and considering digital signage round out the list of money-saving strategies. By implementing these ideas, you can host an amazing tailgate party without breaking the bank.